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Why you need backup for Microsoft Office 365

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Why do you need backup for Office 365?

Backup for Office 365 as a service gets often overlooked, partly because many people think their data is safely stored in the Microsoft cloud. 

Did you know that 60% of sensitive cloud data is stored in Office documents, and 75% is NOT backed up?

Every day, organisations around the world lose cloud data, even from secure applications such as Office 365, G Suite and Salesforce. Reports indicate that as much as 77% of companies that use SaaS applications have suffered a data loss incident.

So, eliminating the risk of losing access and control over your Office 365 data has become a no-brainer. And a third-party backup for Office 365 is the best way to protect your data. Keep reading to find out why!

Your data is not backed up by Microsoft

If you think your Office 365 data is backed up by Microsoft, you’re not alone – but you’re also wrong.

This is a common misconception that puts your critical data and entire business at considerable risk.

The Microsoft Service Agreement states clearly that in the event of an outage or disruption to the service, you may not be able to retrieve your data.

In this point, Microsoft also “recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.”

microsoft service agreement

Why companies lose data

There are many reasons why organisations can suffer cloud data loss, and as much as big companies like Google and Microsoft launch efforts to keep everyone in a secure environment, it’s not entirely up to them.

These are some of the ways companies lose their cloud data:


1. Hardware Failure

The most common cause of data loss, hardware failure includes issues with hard disk drives, computer memory, motherboards, power supply and processors (CPU).


2. Human error

We are all human and we all make mistakes. Human error is another major cause of data loss incidents. This can be for example when employees inevitably delete something they were not meant to delete – email, contacts, critical data or configurations. Negligent disk formatting and overwriting files also fall in this category.


3. Software corruption / programmatic errors

Software crash? Most of us will have had an incident with software malfunctions, which take the third place in the list of causes of data loss. They are also known as sync errors, and they can easily destroy critical data quickly, with no way to recover it if you have not backed up your data.


4. Theft

No organisation is safe from cyber criminals. Hackers as inventive as they are dangerous. There are constantly new ways in which individuals and groups of hackers are attempting to get hold of data.


4. Illegitimate deletion requests

The problem with deletion requests is that SaaS providers will follow the order, but on occasion they can’t verify that it is a malicious or illegitimate request. Just as bad, they don’t take responsibility for the unexpected outcome.


5. Insiders

A rather unfortunate scenario, but not that uncommon. Malicious actions from employees have accounted for 20% of all electronic crime events, according to recent findings.


6. Malicious software (malware & viruses)

Malicious software can be very efficient in the way it spreads and attains data. They can be created from existing code after hibernation, and can be very difficult to protect against.


7. Ransomware attacks

Ransomware is a form of cyber-extortion. They are becoming increasingly aggressive and inventive in the ways they can obtain data to threat individuals and organisations.

Prevent data loss with Backup for Office 365 as a service

The best way to protect critical data against damage or loss, including attacks and accidental or malicious file deletion, is with third-party Office 365 backup.

We at Euro Systems keep a strong focus on security, and we help customers to prevent data loss before it occurs. We partner with the best in the market to offer our customers enterprise-class backup and recovery, as a service specifically designed for Microsoft Office 365.

Backup for Office 365 covers Mail, Calendar, Contacts, OneDrive and SharePoint. As a service, it is quick and easy for us to implement, and the benefits it brings to end-users are immediate.

Files stored in document libraries for Office 365 Groups and Microsoft Teams are backed up as part of SharePoint.

Your organisation’s data will fully backed up daily, with unlimited storage and automated backups, to ensure your data is always recoverable.

With a reliable backup service, employees and business leaders can work with peace of mind, knowing that their data can be restored in the unfortunate event that it gets lost.

Get in touch to have a chat with our team about your data backup strategy.

Looking for a trusted IT partner?

We work closely with our customers to implement IT solutions for a wide range of applications. Get in touch for a no commitment consultation, our team will be happy to assist and find the right solution for your business needs.

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